Venue: 12 Old Lodge Drive, NG5 3FQ
Present: Carol McC, Carol N, Alex, Cal, Jules
Absent:
| Agenda item | Notes | Action | |
|---|---|---|---|
| 1. | Minutes | Read and agreed. | |
| 2. | Correspondence | 1. A couple of people have expressed on our FB page their interest in volunteering. These haven’t been replied to yet. 2. A contact at Growing Together has offered to grow extra seedlings for us to sell. | 1.Alex to reply to these. 2. Alex to add this volunteer’s contact details on Google contacts. |
| 3. | Treasurer’s report | Balance remains at £427.03. Insurance of £122.99 is outstanding. Petty cash of £13 from plant sales and donations. Change of bank account name and signatories forms are now complete. | Alex to write a cover letter, scan and submit the forms. |
| 4. | SCG website | 1. New water logging method on the website is working well. Community centre caretaker can also scan to check the water level and record how much water they put in. Ideas for additions to the website: history of garden, photos of current progress/events in the garden. 2. Policies on the website to be checked by committee members. 3. Social media currently isn’t being updated. | 1. Alex to laminate the QR code for water logging. 2. Alex: Constitution Cal: Equal Opportunities Carol N: Children and Vulnerable Adults Protection Carol McC: Health & Safety Cal to forward a GDPR policy for us to check and adapt for our use. 3. Cal to put some posts on social media. He can post these to our committee WhatsApp chat if he feels he needs our opinion first. |
| 5. | Sherwood Open Gardens final feedback | Summary of feedback was shared. Thanks to Catrin for compiling this. | Alex to share this feedback on the group WhatsApp and Carol McC to share it with SOG. |
| 6. | Water storage | Alex has been in contact with SCC and the caretaker is checking and filling the water butt when necessary. Alex brought a proposal for how to move water harvested from the small butt to the large butt using a solar panel and pump which he is going to trial. | Alex to purchase required items and trial the new system. |
| 7. | Community Centre collaboration | Better communication needed between the centre and the garden for clarity but overall the Growing Together sessions have been positive. A lady from the council (funding) attended unexpectedly to observe and was very impressed by the event. | Cal is going to lead on filling the new planter and tidying in front of the centre at the next Growing Together session. |
| 8. | Public use of community garden | A few people have asked if the garden is open to come and sit in. This was discussed taking into consideration that we are next to a playgroup and some of our plot holders are single women who come to the garden alone. There is a concern from SCC that the garden could be used by homeless people. In view of this, the suggestion was that in addition to memberships for plot holders and volunteers, we add a friend of the garden status which would allow people to use the garden responsibility. | Committee are to consider this before the next meeting. In the meantime, anyone who expresses a wish to sit in the garden can be informed that the garden can be accessed during the monthly work party session. Alex to publish opening times on the public events page on the website. |
| 9. | Second greenhouse | Options: place wooden one on one of the plots or put aluminium one next to the community centre. To be discussed at a later date. | |
| 10. | Second pond | To be discussed in a future meeting. | |
| AOB | |||
| 1. | Plots waiting list | Two plots will be available from January. There currently isn’t a waiting list but some people who have attended the Growing Together sessions have inquired about having a plot. | Alex to set up a QR code and make this available for people to access information regarding plots at future Growing Together sessions. |
Date of next meeting:
Monday 21st September at 7pm